Administrative Assistant

Key Responsibilities

Executive Assistant Duties

· Manage and maintain the CEO's calendar, including scheduling meetings, appointments, business events, and travel arrangements.

· Serve as the primary point of contact for internal and external communications on behalf of the CEO and executive management.

· Prepare presentations, reports, correspondence, meeting minutes, and confidential business documents.

· Coordinate communication and follow-ups between executive leadership, department heads, clients, suppliers, and external partners.

· Monitor business priorities, project deadlines, and action items, ensuring timely completion and reporting progress to the CEO.

· Handle confidential information with the highest level of discretion and professionalism.

· Assist in organizing executive meetings, company events, and strategic planning activities.

Production Officer-in-Charge (OIC) Duties

· Coordinate production schedules to ensure timely manufacturing and delivery of cosmetic products.

· Communicate with suppliers and contract manufacturers regarding production timelines, material availability, and order status.

· Ensure compliance with Good Manufacturing Practices (GMP), cosmetic manufacturing regulations, and company quality standards.

· Coordinate sourcing and procurement of raw materials, packaging materials, and production components.

· Monitor inventory levels of raw materials and packaging supplies to prevent production delays.

· Identify and report production bottlenecks, supply chain issues, and operational risks to management.

· Coordinate with the Quality Assurance, Warehouse, Purchasing, and Sales Departments to ensure smooth production flow.

· Prepare production reports, inventory updates, and project status reports for executive review.