International Executive Administrator

International Executive Administrator

Position Title: International Executive Administrator

Department: Launch Global International (LGI)

Reports to: International Director

This position is: Full Time and Exempt; Support-raised

Location: US-Based; Remote

The Executive Administrator is a critical role supporting the International Director(ID) and providing administrative assistance to the International Leadership Team. Reporting directly to the International Director, this position requires a highly organized, proactive, clear communicator who is committed to advancing the organization's vision to mobilize churches to develop laborers and leaders who multiply healthy churches among unreached people

As an Executive Administrator, you will be handling various tasks to streamline the ID's work and communications. You will provide personalized assistance, ensuring smooth operations and effective communication. Your responsibilities will range from managing projects, schedules and correspondence to organizing meetings. You will need to exercise a high degree of discretion, analysis, initiative, and independent judgement.

Equal Opportunity Employer

Launch Global is both an equal opportunity employer and a Christian organization. We make employment decisions without regard to race, color, national origin, sex, age, or disability of a qualified individual in accordance with applicable federal and state law.

Pursuant to Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. § 2000e-1(a)), Launch Global hires individuals who affirm and adhere to our Statement of Faith and agree to conduct themselves in accordance with our sincerely held religious beliefs.

Finances

This is a full-time, support-raised position. Launch Global provides training, resources, and coaching on how to raise your own financial support. The average length of time it takes Launch Global staff to raise all required financial support is three months due to the excellent training provided.

Essential Duties and Responsibilities

• Executive Administration
  • Provide comprehensive administrative support to the International Director, managing complex scheduling, travel arrangements, and communication logistics
  • Develop and provide regular updates to strategic documents that easily explain program or project level tactics and direction to various stakeholders.
  • Support the ID with reporting to the Strategic Leadership Team, International leaders and other external stakeholders.
  • Maintain and update running task lists and agenda items for the ID.
  • Prepare, create, and revise communication information to include interoffice emails, memos, and correspondence.
  • Act as the point of contact between the directors and internal/external employees and clients
  • Handle requests and queries appropriately
  • Arrange meetings and other events, as well as travel arrangements
  • Produce reports, presentations and briefs
  • Manage and approve expense reports for the ID.
  • Conducting research on certain topics, tools, and resources when needed
• International Leadership Team Support
  • Meeting planning and logistics
  • Document Management— maintaining a shared drive structure for ILT documents, org charts, job descriptions, and strategic plans
  • Task and Priority Management for the team - Maintain a master tracker of ILT commitments, priorities, and deadlines and follow-up with leaders on outstanding deadlines.
  • Project Coordination for cross departmental projects
• Special Projects
  • Participate in planning teams for international events and training.
  • Coordinate speaking opportunities with US mobilization teams.
  • Lead and co-lead special projects for the International Director and International Operations Director. These will be related to policy updates and changes, crisis management, and recruitment
  • Support fundraising and donor communication efforts

Skills and Abilities

• Excellent verbal and written communication skills.
• Excellent organizational and time management skills, including ability to prioritize appropriately.
• Solid judgment and decision-making skills.
• Interpersonal skills on par with the ability to meet and exceed these particular job expectations.
• Ability to work independently.
• Ability to think proactively, plan effectively, and follow up faithfully.
• Contribute to or lead when assigned various projects as a part of overall team strategy.
• Displays a track record of achieving results by relying on God in prayer and humility exercised in bold faith.
• Displays values of humility, eagerness, and excellence.
• Willingness to receive coaching and make necessary changes based on feedback from the development team and other leaders.
• Share ideas, convictions, and encouragement with your team.
• Takes initiative what needs to be done and implements it.
• Ability to juggle multiple tasks seamlessly.
• Ability to foster team development and healthy team culture.
• Work well under pressure and deadlines.
• Willingness to pursue a healthy work, life balance.
• Ability to assess and implement improvements.
• Ability to think critically and resourcefully.

Additional Job Requirements

• Must be legally authorized to work in the United States.
• Proficiency with Slack, Asana, Airtable, and Google Docs as well as an aptitude for learning new software and systems.
• High School Diploma or equivalent.
• Participation in monthly Day of Prayer and Evaluation (DOPE).
• Attend LG annual gatherings.
• Understand, affirm and adhere to Launch Global’s Statement of Faith.
• Agree to uphold Launch Global’s Vision and Mission
• Vision: The multiplication of healthy churches among unreached people groups.
• Mission: Launch Global exists to mobilize churches to develop laborers and leaders who multiply healthy churches among unreached people groups.
• Demonstrate all the character, Launch Global, and biblical values as stated in the Launch Global Staff Handbook.
• Uphold a close and growing relationship with Jesus Christ.
• Participate in a child safety training program upon hire and other similar employment-related requirements.

Have questions about support raising? Check out our Ministry Partner Development (MPD) 101 document!

Originally posted on Himalayas