Accounting Assistant

Job description:

Key ResponsibilitiesFinancial Management

• Oversee the daily operations of the Accounting Department.
• Ensure all financial transactions are accurately recorded and properly documented.
• Review and approve journal entries, reconciliations, and accounting schedules.
• Prepare and review monthly, quarterly, and annual financial statements.
• Present financial reports and analyses to Management.

Accounts Receivable, Accounts Payable & Cash Flow

• Monitor and manage Accounts Receivable and Accounts Payable.
• Review customer collections and supplier payment schedules.
• Monitor the company's cash flow and liquidity to ensure operational requirements are met.
• Recommend strategies to improve cash management and collection efficiency.

Store Financial Operations

• Monitor and review daily sales reports submitted by store branches.
• Ensure the accuracy and completeness of store sales, deposits, and financial transactions.
• Reconcile store sales, inventory movements, and cash collections.
• Investigate and resolve discrepancies involving sales, cash, inventory, and financial records.

Payroll and Financial Processing

• Oversee payroll preparation and ensure payroll information is accurate and complete before processing.
• Review payroll reports, deductions, and statutory contributions.
• Ensure timely processing of employee payroll.

Compliance and Taxation

• Ensure compliance with BIR regulations, tax laws, and other statutory requirements.
• Review tax filings, financial reports, and supporting schedules.
• Coordinate with external accountants and government agencies during audits and compliance reviews.

Internal Controls and Risk Management

• Develop, implement, and maintain effective internal control procedures.
• Safeguard company assets through proper financial controls.
• Monitor compliance with company financial policies and accounting procedures.
• Identify financial risks and recommend corrective and preventive measures.

Budgeting and Financial Planning

• Assist Management in preparing annual budgets and financial forecasts.
• Analyze financial performance and recommend cost-saving opportunities.
• Provide financial insights to support business decisions.

Leadership and Team Management

• Supervise, mentor, and develop the Accounting Department team.
• Delegate responsibilities and monitor employee performance.
• Conduct performance evaluations and recommend training and development initiatives.
• Promote teamwork, accountability, and continuous improvement within the department.

Audit Coordination

• Coordinate with external auditors during monthly, quarterly, and annual audits.
• Ensure all requested financial records and supporting documents are complete and readily available.
• Implement audit recommendations to strengthen financial processes.

Other Responsibilities

• Prepare financial analyses and special reports requested by Management.
• Maintain strict confidentiality of financial records and company information.
• Perform other duties and responsibilities assigned by Management.

Qualifications

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management,or a related field.
• Fresh graduates are welcome to apply; experience in an accounting role is an advantage.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• Knowledge of accounting software is an advantage.
• Strong analytical, organizational, and numerical skills.
• Excellent attention to detail and accuracy.
• Honest, trustworthy, and able to maintain confidentiality.
• Able to work independently and collaboratively in a team environment

Key Competencies

• Financial Accuracy
• Time Management
• Attention to Detail
• Analytical Thinking
• Integrity and Confidentiality
• Communication Skills
• Organization and Documentation
• Teamwork and Collaboration