General Affair Supervisor

GENERAL AFFAIR SUPERVISOR

MAIN RESPONSIBILITIES:

• Supervise daily General Affair operations, including office administration, building maintenance, housekeeping, security, transportation, and company facilities.

• Ensure company buildings, infrastructure, utilities, and supporting facilities are properly maintained and operational.

• Manage company assets, including inventory control, asset registration, maintenance schedules, and periodic asset verification.

• Coordinate procurement of office supplies, operational equipment, and General Affair service requirements.

• Supervise third-party vendors and service providers, including cleaning services, security, transportation, catering, landscaping, and waste management.

• Monitor General Affair operational budgets and control expenditures in accordance with approved budgets.

• Coordinate company vehicle management, including maintenance schedules, insurance, licensing, fuel consumption, and driver administration.

• Ensure compliance with company policies, government regulations, and licensing requirements related to General Affairs.

• Support company events, official meetings, business visits, and accommodation arrangements for management and guests.

• Coordinate emergency response activities related to facilities and General Affair operations.

• Prepare periodic reports on General Affair activities, asset utilization, maintenance status, and operational costs.

• Lead, supervise, coach, and evaluate General Affair staff to ensure high performance and continuous improvement.

• Implement and monitor 5S/5R, housekeeping standards, and workplace safety within General Affair areas.

• Collaborate with HR, Maintenance, HSE, Purchasing, and other departments to support smooth plant operations.

• Perform other duties assigned by the HRGA Manager or Management.

REQUIREMENTS:

• Minimum Bachelor's Degree (S1) in Management, Business Administration, Industrial Engineering, Civil Engineering, or a related field.

• Minimum 3–5 years of experience in General Affairs, Facilities Management, or Administration, with at least 2 years in a supervisory role, preferably in a manufacturing company.

• Strong knowledge of General Affair operations, facility management, company asset management, and office administration.

• Experience managing company buildings, utilities, vehicles, dormitories (if applicable), and operational facilities.

• Experience supervising third-party vendors and service contracts.

• Good understanding of procurement processes, inventory management, and budget control.

• Familiar with company licensing, operational permits, and government compliance related to General Affairs.

• Proficient in Microsoft Office (Excel, Word, PowerPoint) and experience using ERP systems is an advantage.

• Strong leadership, communication, negotiation, problem-solving, and team management skills.

• Able to work independently, prioritize multiple tasks, and meet deadlines.

• Honest, disciplined, proactive, and service-oriented.

• Knowledge of ISO 9001, ISO 14001, ISO 45001, 5S/5R, and HSE practices will be an advantage.

• Willing to be placed in Terbanggi Besar, Lampung Tengah.

Preferred Qualifications

• Experience working in a manufacturing or industrial environment.

• Experience managing company housing/mess, canteen, fleet management, and operational support services.

• Familiar with PBG/SLF, environmental permits, waste management, utility management (electricity, water, generators), and local government coordination.

• Experience preparing GA budgets, KPI monitoring, vendor evaluations, and cost-saving initiatives.

• Possess a valid SIM A and willing to travel for company operational needs.