Assistant To General Manager

About the role

We are seeking an Assistant to General Manager to join our team in Bali on a casual basis. This is a pivotal administrative and support role that will work closely with the General Manager to ensure smooth operations and enhanced productivity across the organization. As Assistant to General Manager, you will be the key point of coordination between senior management and various departments, providing comprehensive administrative support that enables effective decision-making and strategic implementation. Your organizational skills and professionalism will be essential in managing the day-to-day operational demands of this fast-paced business.

Key responsibilities

• Providing comprehensive administrative support to the General Manager, including scheduling meetings, managing calendars and coordinating appointments

• Preparing and organizing meeting agendas, taking minutes and distributing documentation to relevant stakeholders

• Managing correspondence, including emails, letters and phone communications on behalf of the General Manager

• Maintaining and organizing files, records and documentation to ensure easy access and compliance with company procedures

• Coordinating communication between the General Manager and various departments to facilitate operational efficiency

• Assisting with the preparation of reports, presentations and other executive documents

• Managing office supplies and equipment, ensuring adequate stock and proper maintenance

• Supporting special projects and initiatives as assigned by the General Manager

• Greeting visitors and clients professionally and directing them appropriately

• Performing general clerical duties including data entry, filing and document processing

What we're looking for

• A talented professional Female with pleasant personality

• The position will be placed in Bali and willing to travel

• Proven experience working as an executive assistant, personal assistant or in a similar administrative support role

• Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines

• Strong written and verbal communication skills in English, Chinese and Bahasa Indonesia

• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other standard office software

• Excellent attention to detail and accuracy in all work tasks

• Discretion and ability to handle confidential information with professionalism

• Professional demeanor with strong interpersonal skills and ability to work effectively with diverse stakeholders

• Flexibility and adaptability in a dynamic, fast-paced environment

• Problem-solving mindset with the ability to take initiative and work independently

• Knowledge of the hospitality or culinary industry is advantageous but not essential

What we offer
We offer a casual work arrangement that provides flexibility whilst allowing you to contribute meaningfully to our organizations. Working with Group of companies provides you with exposure to the vibrant various industry and the opportunity to work closely with senior management in a supportive environment. This role offers valuable experience in executive support and administration within a growing business, with the potential for professional development and increased responsibilities as you demonstrate your capabilities.

Apply now

If you are a detail-oriented professional with strong administrative skills and are interested in supporting the General Manager, we would like to hear from you.

Please submit :
- Updated detailed CV
- A Recent Photo (mandatory for identification and application processing).
- Any supporting documentation ie, past Job references (paklaring) etc.

We look forward to reviewing your application.