Admin Assistant (HR / Sales)

The General Admin Assistant provides administrative support across HR documentation, sales coordination, and general office operations. The role ensures organized records, proper documentation, and efficient handling of day-to-day clerical and administrative tasks.

Duties and Responsibilities

A. HR & Admin Support

1. Maintain and update employee records, files, and administrative documentation.
2. Assist in preparation and filing of HR forms, memos, and employment-related documents.
3. Support HR administrative tasks including document tracking and coordination or processing of requirements to government agencies, client offices, service providers, or other external parties as assigned.

B. Sales Admin Support

1. Handle Virtual Office and co-working clients’ documentation, processes, and inquiries to ensure customer satisfaction.
2. Act as person-in-charge of contract management; ensure ALL client contracts are properly maintained and updated at all times.
3. Coordinate with internal teams regarding sales-related requests and document requirements.

C. General Admin & Clerical Works

1. Maintain and organize office files, records, and correspondence.
2. Prepare, encode, photocopy, and distribute reports, forms, and documents as needed.
3. Monitor office supplies, ensure cleanliness and organization of office workspace, and coordinate with the building admin and unit owners as necessary.
4. Perform general clerical and administrative tasks as assigned by management.

Qualifications

? Graduate of any business, administrative, or related course.

? With or without prior administrative experience.

? Basic knowledge of MS Office and general office procedures.

? Organized, detail-oriented, and able to handle multiple tasks.

? Good communication and coordination skills.

? Trustworthy and able to maintain confidentiality.