Secretary

About the role

PT Universal Energy Pratama is seeking a dedicated and organised Secretary to join our administrative team in Surabaya, East Java. This is a full-time position that plays a vital role in supporting the smooth operation of our organisation. As Secretary, you will be the backbone of administrative operations, providing essential support to management and ensuring that all office functions run efficiently. This role is instrumental in maintaining professional standards and facilitating effective communication across the company.

What you'll be doing

• Managing and organising executive calendars, scheduling meetings, and coordinating appointments with internal and external stakeholders

• Preparing and formatting correspondence, reports, presentations and other documents in a professional manner

• Handling incoming and outgoing communications, including emails, phone calls and postal mail

• Maintaining accurate and up-to-date filing systems, both digital and physical, ensuring confidential information is properly stored

• Providing administrative support to senior management, including research, data compilation and report preparation

• Organising and coordinating meetings, conferences and events, including arranging venues, catering and travel arrangements

• Taking minutes and maintaining records from meetings and important discussions

• Managing office supplies inventory and liaising with suppliers to ensure adequate stock levels

• Supporting human resources with basic administrative tasks such as employee records management and scheduling

• Greeting visitors and clients in a professional and courteous manner

What we're looking for

• High school diploma or equivalent qualification; further education or administrative certification is advantageous

• Proven experience working as a Secretary, Administrative Assistant or in a similar administrative role

• Exceptional organisational and time management skills with the ability to prioritise multiple tasks effectively

• Strong written and verbal communication skills in Indonesian and English

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and general computer literacy

• Excellent attention to detail and accuracy in all work undertaken

• Professional discretion and ability to handle confidential information with integrity

• Strong interpersonal skills and ability to work collaboratively with colleagues at all levels

• Ability to work independently and use initiative to solve problems

• Flexibility and adaptability in a fast-paced office environment

What we offer

PT Universal Energy Pratama is committed to providing our employees with a supportive and professional work environment. We offer competitive remuneration packages commensurate with experience and qualifications. Our benefits include opportunities for professional development and training to enhance your administrative skills. We foster a collaborative workplace culture where your contributions are valued and recognised. Additionally, we provide a structured work schedule with clear career progression opportunities within the organisation. We believe in supporting our employees' wellbeing and work-life balance, with standard employment benefits and a respectful workplace environment.

About us

PT Universal Energy Pratama is a dynamic energy company committed to providing reliable and sustainable solutions to our clients. With operations based in East Java, we pride ourselves on maintaining high professional standards and fostering a culture of excellence and integrity. Our team is dedicated to delivering quality services whilst maintaining strong relationships with our stakeholders. We believe in the importance of a supportive workplace where every team member contributes to our collective success.

Apply now

If you are an organised, detail-oriented professional with strong administrative experience, we would like to hear from you. Please submit your curriculum vitae and a cover letter outlining your relevant experience and why you would be an excellent fit for this Secretary role at PT Universal Energy Pratama.