Personal Assistant

Personal Assistant to support our Operational Manager Indonesia You will manage most business-related tasks for the operations team, such as day-to-day operations need, by arrangement and creating meeting minutes, arranging travel and accommodations, taking meeting minutes, and other operations organizational tasks. To successfully perform this role, you must have a thorough understanding of the entire Microsoft Office suite, be a quick problem-solver, and have experience as an executive or administrative assistant.

RESPOSIBILITY:

·         Prepare work schedules, including reports, invoices, letters, and other documents.

·         Answering phones and routing calls to the correct person or taking messages.

·         Handling basic bookkeeping tasks.

·         Filing and retrieving corporate records, documents, and reports.

·         Researching and conducting data to prepare documents for review and presentation by boards of

directors, committees, and executives.

·         Helping prepare for meetings offline or online.

·         Accurately recording minutes from meetings.

·         Greeting visitors and deciding if they should be able to meet with executives.

·         Using various software, including word processing, spreadsheets, databases, and presentation

software.

·         Reading and analyzing incoming memos, submissions, and distributing them as needed.

·         Making travel arrangements for executives.

·         Performing office duties that include ordering supplies and managing a records database.

·         Experience as a virtual assistant.

·         Opening, sorting and distributing incoming faxes, emails, and other correspondence.

·         Provide general administrative support .

. Work at I Gusti Ngurai Rai Airport