Personal Assistant

Job Summary

We are looking for a highly organized, proactive, and reliable Personal Assistant / Executive Assistant to support the CEO in day-to-day operations, strategic initiatives, and administrative tasks. The ideal candidate is detail-oriented, able to work in a fast-paced environment, and possesses excellent communication and problem-solving skills.

Key Responsibilities

• Manage the CEO’s daily schedule, appointments, meetings, and travel arrangements.
• Coordinate and prepare meeting agendas, minutes, presentations, and follow-up action items.
• Handle confidential documents and information with a high level of discretion.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Assist with project tracking, research, and the preparation of reports as required.
• Organize and maintain executive files, records, and documents.
• Support the CEO in personal tasks and ad-hoc administrative needs.
• Ensure smooth communication flow and prioritize tasks based on urgency and importance.
• Anticipate operational needs and proactively propose solutions.

Requirement:

• Minimum 3 years of experience as a Personal Assistant, Executive Assistant, or similar administrative role.
• Fluent in English C1 level; TOEFL/IELTS or equivalent certification is highly preferred.
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and manage time effectively.
• High level of professionalism, integrity, and confidentiality.
• Proficient in office and productivity tools (Google Workspace / Microsoft Office).
• Ability to work independently and handle tasks with minimal supervision.
• Strong attention to detail and a proactive mindset.
• Experience working in a fast-paced corporate or creative environment.
• Strong problem-solving, coordination, and interpersonal skills
• Willing to work onsite from office 12pm - 9pm WIB