Finance Associate - Accounts Payable

To ensure that all liquidations are properly recorded, submitted on a timely manner, ensure the completeness of the supporting documents and company details in receipts/invoices. To monitor and prepare a monthly reconciliation of the Advances to Officers & Employees- OPEX, Cheque Undertaking and Credit Card.

Primary Duties & Responsibilities:

• Receiving & checking of Liquidations from Advances to Officers& Employees for Credit Cards. Ensure all liquidations are complete before check payment to BDO
• Receiving & checking of Liquidations from Advances to Officers & Employees for Operating Expenses (OPEX). Preparing provisional receipt (PR) and deposit slips for cash returned by employees.
• Receiving & checking of Liquidations from Advances to Officers & Employees-Cheque Undertaking. Ensure all liquidations are supported with acknowledgement receipts
• Preparing of journal entries for liquidations of Cash Advances-Credit Cards, Cheque Undertaking & OPEX
• Reviewing Cash Advances of Resigned Employees (if there’s any) before their respective Exit Clearance is signed by accounting, Finance Supervisor/Finance Manager
• Follow-up liquidations of Advances from Company Credit Card Account Holders & respective Employees with Cash Advances regularly on a monthly basis
• Reconciliation of GL balances of Adv. to Officers & Employees-Credit Card, Adv. to Officers & Employees- Operating Expenses and Adv. To Officers & Employees – Cheque Undertaking
• Receiving of O.R.’s with charged slips to clients from assay test liquidations
• Preparing APVs for assay test expense/s chargeable to client/s.
• Generate monthly BDO credit card billings and sending to all cardholders
• Monitoring of auto charged utility transactions and online payment of certain utilities
• Process the increase in credit limit of Credit Card holder, change of billing email address and/or contact number, enrollment of new credit card request, deactivation of credit card and enrollment of utilities in auto-debit arrangement with BDO
• Checking of outstanding cash advance of employees for the cheque request.
• Assists in other AP recording functions i.e., Fund replenishments for FDA, OPEX and logistics
• Assists in Issuance of Expanded Withholding Tax Form (2307 Form) – analyzing and computing applicable withholding tax/es in every payment to supplier
• Filing of liquidation documents and other files.
• Ad hoc – any necessary or needed reports/records as requested by the immediate head

Qualifications include:

• BS Accountancy or any accounting-related course
• At least 1 year of experience in general accounting/AP
• MS Office proficiency, familiar with Netsuite or other ERP systems
• Must have very good communication skills both verbal and non-verbal
• Must have strong analytical skills
• Result-oriented individual, ready to work on tight deadlines