Inventory Control Manager

About Claritas

Claritas is the next generation professional services firm. Our services and solutions are tailored to the needs of start-ups and enterprise companies in Southeast Asia and beyond.

About the Client

A contemporary lifestyle brand dedicated to creating memorable experiences through thoughtfully crafted dishes and exceptional hospitality.

With a vision to become world-class operators, our client continuously develops innovative processes and systems while fostering an environment where every team member can grow, thrive, and reach their

We are looking for an Inventory Control Manager

The Inventory Control Manager oversees inventory controls, movement compliance, physical counts, SAP posting discipline, and inventory accuracy across SHG’s stores, commissary, and warehouses. The role ensures strong inventory discipline, minimizes variances and operational leakages, and supports accurate and timely inventory transactions and reporting.

Key Responsibilities

A. Inventory Control & SAP Compliance

How does this role enforce inventory transaction discipline and system integrity?

• Monitor inventory movement compliance across stores, commissary, and warehouse — covering

receiving, transfers, issuances, production postings, adjustments, and disposals.

• Ensure timely and accurate inventory postings in SAP — flagging delays, backlogs, and non-

compliant locations for corrective action.

• Track and resolve negative inventory balances and open production orders — escalating

systemic issues to the Cost and Inventory Control Head.

• Investigate and resolve inventory discrepancies and compliance gaps — with proper root cause

documentation and preventive action tracking.

B. Physical Inventory Count Management

How does this role ensure the accuracy and integrity of physical inventory counts?

• Lead the planning, scheduling, and execution of monthly and periodic physical inventory counts

across all SHG locations.

• Ensure implementation of blindcount procedures, dual-count controls, and proper count

documentation standards.

• Monitor count accuracy, completeness, and timeliness — identifying locations with recurring

issues and driving corrective action.

C. Inventory Reconciliation & Variance Monitoring

How does this role ensure book-to-physical inventory integrity?

• Monitor inventory variances and lead the reconciliation process between physical counts, system

records, and financial books.

• Investigate material discrepancies and identify root causes across receiving, storage, production,

and point-of-sale processes.

• Coordinate corrective actions with Operations and Finance teams — ensuring discrepancies are

resolved and controls strengthened.

D. Inventory Loss Prevention

How does this role minimize shrinkage and protect against inventory leakage?

• Monitor shrinkage, spoilage, wastage, and abnormal inventory movements across all locations —

analyzing trends by store, brand, and category.

• Identify inventory leakages, control gaps, and process weaknesses — recommending specific

corrective and preventive actions.

• Support fraud prevention and inventory governance initiatives in coordination with Internal Audit.

E. Warehouse, Commissary & Store Inventory Governance

How does this role enforce inventory handling standards across the network?

• Ensure compliance with SHG inventory policies and procedures across all locations.

• Monitor proper inventory handling, storage, and movement practices — including FIFO/FEFO

compliance.

• Conduct periodic site visits to assess inventory management practices and reinforce operational

discipline.

F. Process Improvement & Controls Enhancement

How does this role continuously strengthen the inventory control environment?

• Recommend process improvements to strengthen inventory controls and reduce manual

intervention.

• Support inventory-related automation and digitization initiatives — including barcode/scanning

tools, mobile count applications, and dashboard development.

• Assist in developing and updating inventory control SOPs, policies, and process documentation.

JOB QUALIFICATIONS

Educational Attainment:

• Bachelor’s degree in Accountancy, Finance, Supply Chain, Industrial Engineering, Operations

Management, or a related field.

• CPA licensure is an advantage.

Related Work Experience:

• Minimum 5 years of relevant experience in inventory control, warehouse operations, supply chain,

audit, or finance operations.

• Experience in restaurant, F&B, commissary, retail, or food manufacturing industry preferred.

• Hands-on SAP ERP experience required.

• Experience handling multi-branch and high-volume inventory operations preferred.

Technical Competencies:

1. Inventory Control & Movement Monitoring: End-to-end inventory control across multi-location

operations — receiving, transfers, adjustments, production postings, and disposals.

2. Physical Inventory Count Management: Planning, executing, and validating physical counts

including blindcount procedures and cutoff management.

3. Inventory Reconciliation & Variance Analysis: Book-to-physical reconciliation, root cause

analysis, and corrective action tracking.

4. SAP Inventory Modules: Goods receipts, goods issues, transfer postings, production order management, and transaction monitoring.

5. Warehouse & Commissary Operations: Working knowledge of FIFO/FEFO standards, storage controls, and commissary production workflows.

6. Root Cause Analysis & Problem-Solving: Structured approach to investigating discrepancies and identifying systemic control failures.

7. Microsoft Excel & Reporting: Advanced Excel for data analysis, exception reporting, and variance tracking.

8. Process Improvement & Controls: SOP development, control design, and process documentation.

Behavioral Competencies:

9. Attention to Detail & Operational Discipline: Maintains rigorous standards in count execution, transaction monitoring, and compliance tracking.

10. Ownership & Accountability: Takes full ownership of inventory accuracy outcomes; proactively identifies and escalates issues.

11. Analytical & Investigative Mindset: Goes beyond surface explanations to find systemic root causes of inventory discrepancies.

12. Coordination & Communication: Builds effective working relationships with Operations, commissary, warehouse, IT, and Finance teams.

13. Process & Control Orientation: Thinks in terms of systems and controls rather than one-off fixes.

14. Leadership & Execution: Leads inventory control staff with clear expectations and accountability for standards.

15. Composure Under Pressure: Maintains accuracy and discipline during high-volume periods, month-end closes, and audit situations.

WORKING CONDITIONS

• Primarily Head Office-based with regular on-site visits to stores, commissary, and warehouse for

counts and compliance checks.

• Extended working hours during month-end counts, closing periods, and audit cycles.

• Regular travel to store and commissary locations required, including unscheduled compliance

visits.