Procurement Associate

DUTIES AND RESPONSIBILITIES:

90% PROCUREMENT AND VENDOR MANAGEMENT

1. Assist in sourcing suppliers and gather quotations/proposals.

2. Regularly updates the pricelist of all supplies, materials and services.

3. Review and validate received Purchase Requisition (PR) for completeness, accuracy, specifications, and required approvals.

4. Prepares and issues Purchase Order (PO) to suppliers and route them for the necessary approvals and signatories.

5. Encode and update procurement monitoring records and reports.

6. Receive office supplies, consumables and other deliveries; monitor partially delivered and undelivered items.

7. Distribute delivered office supplies, consumables, and other materials to the requesting departments.

8. Verify supplier billings by matching Sales Invoices against approved PO.

9. Scan, photocopy, and maintain procurement documents for payment processing and record-keeping.

10. Process Goods Receipts (GR) in SAP for delivered goods and services to facilitate payment processing.

11. Encode and update PO monitoring records for payment tracking and processing.

12. Maintain and regularly update the Vendor Masterfile

13. File Purchase Orders and other procurement-related documents systematically.

14. Coordinate and communicate with vendors regarding quotations, order status, delivery schedules, and concerns.

15. Coordinate with requestors to clarify requirements, provide updates on procurement status, and ensure timely fulfillment of requests.

10% Other

1. Support procurement process improvement initiatives

2. Perform other duties, tasks or reports that may be assigned from time to time.

CRITICAL SKILLS:

1. Proficiency in Microsoft (Word, Excel, and PowerPoint) and Canva

2. Ability to communicate well verbally and in writing.

3. Fast learner & resourceful

4. Highly systematic and well-organized in handling task and documentation

5. Dependable and committed to work.