Secretary

WE'RE HIRING: ADMIN OFFICER / EXECUTIVE SECRETARY

HMJ Earth Movement Construction Corp. is looking for a highly organized, proactive, and detail-oriented Admin Officer / Executive Secretary to join our growing team.

If you're someone who thrives on organization, enjoys coordinating people and processes, and takes pride in keeping operations running smoothly, we'd love to hear from you!

Project Assignment: Pasig/ Cainta Boundary

Responsibilities

• Manage calendars, schedules, meetings, and appointments of management
• Prepare letters, reports, contracts, and other business documents
• Organize and maintain physical and digital filing systems
• Handle company correspondence, emails, and phone inquiries
• Coordinate with clients, suppliers, subcontractors, and government agencies
• Assist in procurement, purchasing, and inventory monitoring
• Support HR functions including recruitment, employee records, and onboarding
• Process permits, licenses, and other administrative requirements
• Prepare reports, presentations, and meeting minutes
• Perform other administrative and executive support duties as assigned

Qualifications

• Bachelor's degree in Business Administration, Office Administration, Management, or any related course
• At least 1 year of administrative or secretarial experience (preferred)
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Able to prioritize multiple tasks and meet deadlines
• Proficient in Microsoft Word, Excel, PowerPoint, and Google Workspace
• Experience in bookkeeping or basic accounting is an advantage
• Knowledge of HR processes and government compliance is a plus
• Experience in the construction industry is an advantage but not required
• Honest, dependable, professional, and able to work with minimal supervision