Senior Admin Coordinator

Singapore-based machinery company with operations in Indonesia.

Job Purpose

Support daily office and branch operations including administration, claims, basic AR, inventory, transportation coordination, import & export documentation, customer support, and office facilities management.

Key Responsibilities

• Manage daily administrative and operational activities.

• Handle claims, documentation, and basic AR activities including invoice follow-up.

• Coordinate transportation arrangements, delivery schedules, and liaise with transport vendors.

• Manage import & export documentation, permit clearance checks, and ensure compliance with requirements.

• Monitor inventory movement, stock records, and related documentation.

• Coordinate with customers, suppliers, warehouse, logistics partners, and internal teams.

• Support sales administration, customer orders, and follow-up activities.

• Manage office pantry supplies, cleaning arrangements, and general office facility matters.

• Prepare operational reports and maintain proper filing and documentation.

• Support Singapore HQ and branch management on daily operational matters.

Job Requirements

• Diploma in Business Administration, Accounting, Logistics, Supply Chain, or related fields.

• 3–5 years of experience in Admin, Operations, Logistics, Transportation, Inventory, or Customer Service.

• Experience in transportation coordination, import & export documentation, permit clearance, and logistics vendor management.

• Good communication and coordination skills with customers, suppliers, transport vendors, and internal teams.

• Proficient in Microsoft Office; ERP system experience is an advantage.

• Organized, detail-oriented, proactive, and able to manage multiple priorities.

• Experience supporting Singapore-based companies or regional operations is an advantage.