HR Operations Staff

Requirement:

• Bachelor’s degree in management, Psychology, Law, Communication or other related fields.

• at least 2 years working experience as an HR C&B and HRIS staff.

• Basic Human Resource Management.

• Good communication skills and administration work.

• Attention to details.

• Eager to learn.

• Basic Human Resources Management Training.

• Personnel administration, employee benefit, and people development.

• Understanding of employee agreement, HR system & insurance.

• Fluency in English, both written and spoken.

Job Description:

1. Administer, update, and monitor employee data within the HRIS on a daily basis to ensure the accurate and timely reflection of all personnel status changes (e.g., hiring, transfers, promotions, contract extensions, terminations, marital status, childbirth, job placement, addresses, new email/mobile phone, etc.).

2. Ensure data accuracy and compliance through regular HRIS data validation, audits, and reconciliation with payroll and other HR systems, while maintaining confidentiality of employee information.

3. Support payroll administration by validating HRIS data, employee movements, attendance records, and benefits information to ensure accurate and timely payroll processing.

4. Administer, verify, and monitor employee benefits programs and related documentation, including Annual Medical Check-Ups (MCU), insurance claims, reimbursements, and periodic reports, ensuring compliance, accuracy, and effective benefits administration.

5. Prepare, review, and submit the annual Mandatory Employment Report (WLKP) while ensuring compliance with applicable labor regulations and reporting deadlines.

6. Generate, analyze, and maintain HR reports and dashboards related to employee data, attendance, benefits, and workforce metrics to support management decision-making and ensure data integrity.

7. Support HRIS and Compensation & Benefits process improvement initiatives by participating in system implementation, user acceptance testing (UAT), user training, provide e-ticket for troubleshooting, and recommending system and process enhancements to improve operational efficiency.

8. Coordinate with internal stakeholders and external vendors (e.g., insurance providers, BPJS, HRIS vendors, and government agencies) to ensure effective service delivery and the timely resolution of operational issues.

9. Develop and coordinate the monthly Occupational Health (OH) newsletter to promote health awareness, communicate Occupational Health initiatives, and support employee wellness programs.

10. Support the implementation of employee wellness initiatives and health awareness programs by coordinating communication, scheduling, and participation across the organization.

11. Coordinate and monitor the Company's First Aid (P3K) kits by conducting weekly inspections, ensuring all first aid kits are fully stocked, and arranging timely replenishment of supplies when required.