Purchasing Import Supervisor

Job Description

1. Handle end-to-end import purchasing activities, including supplier coordination, shipment monitoring, and import documentation processes.

2. Coordinate with overseas suppliers, shipping forwarders, and internal departments regarding shipment schedules and delivery timelines.

3. Prepare, review, and ensure completeness of import documents such as Invoice, Packing List, Bill of Lading (BL), COO, PIB, and other customs-related documents.

4. Ensure all import activities comply with customs regulations, taxation, and company procedures.

5. Monitor shipment progress and ensure imported goods arrive on schedule according to operational needs.

6. Process and coordinate import-related payments, including customs duty, VAT, freight, and other logistics costs.

7. Maintain proper filing and documentation of import records for operational and audit purposes.

8. Coordinate with Warehouse, Finance, Sales, and Logistics teams regarding stock availability and shipment readiness.

9. Analyze import costs, shipment performance, and supplier performance to support operational efficiency.

10. Prepare import reports and shipment updates for management review.

Qualifications

1. Minimum Bachelor Degree in Accounting, Supply Chain, Logistics, Management, International Business, or related field.

2. Minimum 3–5 years experience in Purchasing Import / Import Export.

3. Strong understanding of import documents and customs procedures.

4. Familiar with PIB, BL, COO, HS Code, and customs clearance processes.

5. Detail-oriented, analytical, and organized.

6. Good communication and coordination skills.

7. Able to work under pressure and manage multiple shipments simultaneously.

8. Proficient in Microsoft Office and ERP systems.

9. English proficiency is preferred.