Administrative Manager/Supervisor

Job description

The Admin Supervisor oversees daily administrative and field operations to ensure smooth and efficient workflow. The role includes supervising staff, coordinating maintenance and field activities, managing documents such as contracts, permits, and gate passes, and ensuring compliance with company policies. The position also supports operational efficiency through proper coordination and accurate record-keeping.

Responsibilities

• Oversee and manage all administrative maintenance activities to ensure facilities and office operations run smoothly.
• Supervise and coordinate all fieldwork operations to ensure tasks are completed efficiently and according to schedule.
• Monitor and manage unit viewings, ensuring proper scheduling, documentation, and coordination with clients or tenants.
• Oversee contract preparation and signing processes, ensuring accuracy and compliance with company policies.
• Review and verify working permits to ensure all required approvals and documentation are complete.
• Check and approve gate passes to control access and maintain proper security procedures.
• Maintain accurate records of field activities, contracts, permits, and gate pass documentation.
• Ensure compliance with company policies, safety regulations, and operational procedures.

Qualifications

• Graduate of Office Administration, Business Administration, or any similar course.
• Preferably with 1 year experience in a similar title or role.
• Proven experience in administrative supervision or a similar leadership role.
• Knowledge of administrative procedures, documentation, and compliance requirements.
• Must know how to drive a four-wheel vehicle and possess a valid driver’s license.
• Knowledgeable in office maintenance coordination and basic facility management is an advantage.

Benefits

• Company events
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee