Admin Liaison

ARCHANGEL TECHNOLOGIES, INC. is an I.T. consulting and services organization that provides versatile solutions to digitally enhance business operations and help in adapting change seamlessly and effectively to streamline processes for clients’ businesses to achieve more satisfied customers, attract investors, and earn more profit.

The Admin Liaison is responsible for providing administrative and coordination support to Archangel Technologies, Inc. (ATi). The role serves as the primary point of coordination between the company and government agencies, building administrators, suppliers, clients, and internal departments. The successful candidate will ensure timely processing of permits, documentation, office administration, and operational requirements while maintaining accurate records and supporting day-to-day business operations.

Work Schedule - Monday to Friday, 8 AM to 5 PM

Office Location - Alpha Arcade, Brgy. Pajo, M.L Quezon Natl Highway, Lapu-Lapu City

QUALIFICATIONS

• Bachelor’s degree in Business Administration, Office Administration, Management, or any related course.
• Fresh graduates are encouraged to apply.
• Experience in administrative or liaison work is an advantage but not required.
• Knowledge of Philippine government processes and documentation is a plus.
• Proficient in Google WorkSpace (Sheets, GDocs, Slides) and Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational and time management skills.
• Detail-oriented with the ability to handle multiple tasks.
• Willing to travel within Cebu and nearby areas for official company transactions. (Own transpo/motorcycle is an advantage)
• Honest, dependable, and able to work with minimal supervision.

Preferred Attributes

• Professional and courteous demeanor.
• Strong interpersonal and coordination skills.
• Willingness to learn and grow within the organization.
• Resourceful and proactive in resolving administrative concerns.
• Able to maintain confidentiality of company information.

KEY RESPONSIBILITIES

Administrative Support

• Perform general administrative and clerical duties.
• Prepare business letters, reports, permits, and other company documents.
• Maintain organized physical and electronic filing systems.
• Monitor and update administrative records and trackers.
• Handle incoming and outgoing correspondence and courier transactions.

Government Liaison

• Process applications and renewals for business permits, licenses, and registrations.
• Coordinate with BIR, SEC, DTI, SSS, PhilHealth, Pag-IBIG, LGUs, and other government agencies.
• Monitor renewal schedules and ensure timely compliance with government requirements.
• Assist in the preparation and submission of regulatory documents.

Office Administration

• Coordinate office maintenance, repairs, and facility concerns.
• Manage office supplies and coordinate procurement requests.
• Coordinate with building administration regarding office-related matters.
• Monitor utility payments and service provider requirements.

Vendor and Client Coordination

• Coordinate with suppliers, contractors, and service providers.
• Assist in requesting quotations and scheduling deliveries.
• Support project teams by coordinating client documentary requirements and site access.
• Facilitate document routing like billings, sales invoice, etc. and contract processing.

Logistics and Operations Support

• Coordinate deliveries, shipments, and equipment pull-outs.
• Arrange travel bookings and transportation when necessary.
• Assist in organizing company meetings, events, and training activities.
• Support inventory documentation for office assets.

Compliance and Documentation

• Maintain updated compliance records and permit trackers.
• Ensure company documents are complete, organized, and readily accessible.
• Assist during internal and external audits by preparing requested documentation.

Reporting

• Submit weekly accomplishment reports.
• Maintain status reports on permits, administrative requests, and pending activities.
• Escalate issues that may affect operational timelines.

Why Join Us?

• We offer a Health Benefit package for our employees and qualified dependents
• Domestic/International business travel opportunities - All expenses paid by the company
• Promotes Communication and Collaboration
• Dynamic environment and opportunities for promotions

Job Types: Full-time, Permanent

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Opportunities for promotion
• Pay raise
• Promotion to permanent employee

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental Pay:

• 13th month salary
• Overtime pay
• Performance bonus

Working Conditions

• Office-based in Cebu City.
• May require local travel for government transactions, client visits, and supplier coordination.
• With occasional overtime when required by business operations.