Project Coordinator

About VeraSafe

VeraSafe is a U.S.-headquartered privacy and cybersecurity consulting firm and law firm, supporting organizations worldwide with data protection, compliance, and security matters.

We are a fully remote company and proud to be certified as a Great Place to Work®, with 97% of employees affirming a positive and supportive work environment. We value collaboration, high-quality work, and a balanced, sustainable approach to professional life.

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About the Role

We are seeking a highly organized and detail-oriented Project Coordinator to support the delivery of privacy and cybersecurity compliance projects.

This is a hands-on, execution-focused role. Success in this role depends on exceptional written communication, team coordination, disciplined task management and precise documentation, and the ability to manage multiple workstreams with accuracy and consistency. You will work closely with attorneys and IT security professionals to ensure projects run smoothly, efficiently, and in alignment with client expectations.

This role is well suited for individuals with project management experience. We are also open to individuals with experience in executive/administrative support who are looking to grow into a project management career within a legal consulting environment.

Note: We will ask you to participate in a short skills assessment as a first step in the selection/interview process.

Key Responsibilities

Coordinate and execute project plans within defined scope, timelines, and budgets

Maintain accurate and up-to-date project records, tasks, and documentation

Schedule client and internal meetings, manage calendars carefully across time zones, and ensure key meetings and deadlines are set up accurately

Attend client and internal meetings; produce accurate, complete, and well-structured meeting minutes with clear action items, owners, and deadlines

Monitor project progress, prioritize gating tasks, proactively flag risks or blockers, and provide timely updates and recommended next steps

Communicate regularly with attorneys, team members, and clients regarding status and next steps

Ensure adherence to internal processes, standards, and best practices

Support workload coordination across team members

Assist in documenting and improving business processes

Skills Required

Exceptional attention to detail and organizational ability

Strong written and verbal communication skills in English

Ability to manage multiple priorities and deadlines simultaneously

Proactive, solutions-oriented mindset

Team player

Comfortable working in a fast-paced, fully remote environment

Proficiency with productivity and project management tools (e.g., Google Workspace, Microsoft Office, Asana, Jira, Teamwork)

Experience Required

4+ years of experience in project coordination or project management

Experience taking detailed meeting minutes and managing action items

Experience in professional services, consulting, legal, or technology environments preferred

Exposure to IT, cybersecurity, or compliance-related projects is a strong plus

Education/Certifications (Preferred)

Project management certifications (e.g., CAPM, PRINCE2 Foundation)

Exposure to Agile methodologies

Background in legal, IT audit, or cybersecurity disciplines is a plus

VeraSafeâ??s Excellent

Benefits Include

Work from almost anywhere with Wi-Fi

Paid Time Off (PTO)

Paid holidays

Annual bonuses

Membership in the International Association of Privacy Professionals (IAPP) and IAPP exam fee reimbursement (CIPP/E)

Flexible working schedule in some roles

Reimbursement for certain personal flight ticket

Company laptop provided

Other

Benefits

Tremendous professional development growth opportunities in the privacy, data protection, and cybersecurity niche

The chance to have a long-lasting effect on a small but growing international business

Work in an open environment with a team that respects your ideas and contributions

Occasional opportunities to travel in North America and Europe

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