Operation Staff (Shipping Agency)

Requirements:

• Minimum bachelor degree in any major

• Minimum 0 – 2 years experience in shipping

• Fluent in English both oral and written

• Required Knowledge and Skill(s): shipping knowledge, custom, export, import, agency management, computer literate

• Have achievement orientation, customer service orientation, continuous improvement, interpersonal relationship, able to analyze issue and use sound judgment, planning organizing, coordination, work efficiently, negotiation

Responsibilities:                               

• Ensuring daily vessel operational activities are well-managed

• Ensuring vessel has its in-out clearance

• Ensuring vessel license is well-arranged

• Monitoring vessel movement

  Pre-arrival:

• Receiving appointment letter of foreign vessel agency from General Agent and Principal (owner,

• operator, charterer, etc), and asking for Estimation of Time Arrival (ETA) Notice by email or fax

• Circulating letter of notification of vessel arrival to related parties

• Reporting the berthing plan and schedule to Head of Operation

• Asking for necessary supporting documents such as Bill of Lading (B/L), Letter of Indemnity (LOI),

  manifest, shipping instruction, notice of arrival, notice of incoming foreign vessel (PKKA), notice of

  foreign vessel operation (PPKA), RPT, and crew sign off/on

• Preparing necessary licenses arrangement, including mooring gang, berthing, vessel movement, sailing

• Preparing inward manifest and reporting it to local custom one day before vessel arriving

• Coordinating with General Agent and Principal to check loading/discharging cargo

• Following up vessel pre-arrival meeting

  Arrival:

• Booking pilot, tug, and mooring gang                        

• Coordinating with related parties i.e. mooring gang, quarantine, custom and immigration, and

  surveyor (if needed) to have vessel in-learance                   

• Checking jetty if there are any broken in fender jetty before vessel berthing                  

• Sending arrival condition and vessel activities to General Agent and Principal        

• Reporting to harbour master regarding vessel arrival with complete documents          

• Berthing the vessel according to schedule

• Preparing necessary documents and certificates for related parties to get port clearance

• Monitoring vessel activities and reporting it to General Agent and Head of Operation if there are any

  obstacles

• Preparing list of disbursement    

• Requesting vessel cost to be signed by Master

  Sailing:

• Booking pilot, tug, mooring gang 

• Preparing outward manifest and reporting it to custom before vessel sailing

• Reporting loading/discharging activities data and cargo amount to Head of Operation

• Collecting all loading/discharging documents from surveyor to be sent to General Agent/Principal

• Filing loading/discharging documents

• Ensuring QHSE management system are well implemented