Secretary and General Affairs - Energy (C-132570)

About The Company:

• The working venue is in Jakarta.

• Our client is a Japanese Energy Company. Currently, they are looking for Secretary and General Affairs.

Job Responsibilities:

• Provide comprehensive secretarial and administrative support to the foreign worker

• Manage the foreign worker's calendar, appointments, meetings, and travel arrangements

• Prepare meeting agendas, presentation materials, reports, and minutes of meetings

• Handle incoming and outgoing correspondence, emails, phone calls, and other communications

• Maintain confidential documents, records, and filing systems with a high level of accuracy and discretion

• Coordinate internal and external meetings, including arranging meeting facilities and logistics

• Support daily General Affairs operations to ensure efficient office administration

• Coordinate with external vendors, service providers, building management, and other business partners as required

• Prepare administrative documents, reports, letters, and company documentation

• Maintain and organize administrative records and filing systems

• Support the implementation of company policies, procedures, and internal administrative processes

• Assist with company events, business visits, and other administrative activities when required

• Ensure administrative activities comply with company policies and procedures

• Coordinate with internal departments to support business operations

• Perform other secretarial, administrative, and General Affairs duties assigned by management

• Other responsibilities as needed

Job Requirements:

• Bachelor's degree from any major (reputable universities)

• Fluent in both written and spoken English

• At least 2 years of experience in secretarial, executive assistant, administrative or General Affairs function in Japanese companies

• Experienced in supporting senior management or foreign workers

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and other office productivity tools

• Excellent communication and interpersonal skills

[Only CV in English will be processed]

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