Personal and Team Assistant

We are looking for someone who fits the startup's culture environment and excels in the Administration department. The current role to be filled is Personal and Team Assistant. I invite you to visit our public culture book on our website.

Our Culture: We want to change the world of B2B Trade through the advancement of technology. We are looking for someone to share the journey with us, who fits the startups culture - we are a young, happy, and motivated masterminds team :-). We are working together from all around the globe: USA, UAE, France, Russia, Ukraine, Philippines, Africa, Lebanon, Canada and Australia, forming an international mastermind alliance and bringing different cultures and prospects to the table.

We do not operate with traditional management styles, thus we are looking for well organized, self-managed candidates that thrive independently just as well as with a team. The seventh Key Values we look for in a candidate:
? Dependability, if you say you will do it, you deliver on time
? Loyalty, you believe in Aladdin and you stay with us through both the good and tough times
? Ability to work under pressure, sometimes we have timely deadlines and we work long hours
? Innovative, Smart thinking outside the box
? Positive mentality, we are looking for happy mind & positive approach to life
? Ability to go the extra mile, be a self starter, not only doing the job but do it better than anyone

? Faith in Aladdin Vision and Mission.

There’s nothing like a mastermind of people working towards a unified goal AladdinB2B is looking for a Personal and Team Assistant to work closely with our CEO and the team. We are looking for young, well organized, extremely disciplined, smart, native or fluent English, fast learners, and have at least 6 years of experience working as PA for a CEO before.
The Personal Assistant shall form a mastermind alliance with the CEO. As a Personal Assistant, you will be at the heart of Aladdinb2b. Working alongside the CEO and the team.

Responsibilities:

? Acting as a first point of contact between the CEO, employees and clients: dealing with correspondence and phone calls.
? Attending sales and team meetings to take note and deliver follow up notes and reports.
? Check the CEO emails daily, filter out the spam and forward the important one to slack.
? Organise your CEO's diary and make appointments.
? Attend all the CEO meetings, taking notes and preparing follow up tasks.
? Booking and arranging travel, transport and accommodation.
? Organising events and conferences coordinating with the HR department.
? Reminding the CEO and head of the department of important meetings and deadlines by call only.
? Typing, compiling and preparing reports, presentations and correspondence.
? Managing databases and filing systems.
? Implementing and maintaining procedures/administrative systems.
? Liaising with staff, suppliers and clients.
? Collating and filing expenses.
? Conducting research on behalf of the manager.
? Organising the manager’s personal commitments including travel or family care


Job role: Personal and Team Assistant
Joining date: soonest
Employment Status: Full-time Contractor
Salary Range: Attractive

Job Specification:
? Business Degree
? At least 6 years of PA experience
? Willing to work remotely or home-based
? With good working space and stable internet connection at home; at least 5MBPS, places with poor or not stable internet connection is not acceptable.
? Experience working with CEO of a Startup is a must
? Fluent in English (Speaking and writing)

Key Skills and characteristics:
? Strong personality to fill the CEO place when he is busy or not available
? Use the following technologies: Google apps (email, drive, calendar), slack, Hubspot, Maqsam, Time Doctor, etc… training you must be a super fast learner.
? Dependable, Loyal, Ability to work under pressure, Positive mental attitude
? Ability to go the extra mile, Faith in Aladdin vision and mission
? Happy to use our time tracking system to track working hours.
? Organisational skills
? Interpersonal and good communication skills
? Time management skills
? Trustworthiness, discretion and responsibility
? Commitment, motivation and enthusiasm
? An understanding of different working styles
? Active listening skills
? Flexibility on the job

Originally posted on Himalayas