Docking & Technician Admin

We are looking for a detail-oriented and organized Docking & Technician Admin to support the Technical Department by managing administrative activities related to business travel, documentation, and payment administration. This role plays an important part in ensuring smooth coordination for docking projects and technical operations.
Key Responsibilities
- Coordinate and arrange business travel for the VP, Technical Superintendents, and other Technical Department personnel, including travel authorization letters, travel expense forms, flight tickets, hotel bookings, vehicle rentals, and other supporting arrangements.
- Verify the completeness of travel documents and process post-travel administrative requirements, including expense settlements.
- Review and ensure the completeness of documents before submission to the VP for approval.
- Arrange travel and administrative requirements for external technicians and subcontractors.
- Prepare and maintain weekly Payment Request (PR) recap reports.
- Maintain proper filing and documentation of technical and administrative records.
- Perform other administrative duties assigned by the supervisor in support of the Technical Department.

Qualifications
- Minimum Diploma (D3) or Bachelor's Degree (S1) in Administration, Management, Business Administration, or related fields.
- Minimum 1–2 years of experience in an administrative role. Experience in shipping, marine, or engineering companies is an advantage.
- Proficient in Microsoft Office, especially Excel, Word, and Outlook.
- Strong organizational skills with excellent attention to detail.
- Able to manage multiple tasks and work under tight deadlines.
- Good communication and coordination skills.
- Responsible, proactive, and able to work both independently and as part of a team