Executive Assistant

Join Our Team as an Executive Assistant

Are you an experienced Executive Assistant who thrives in a fast-paced environment and enjoys working closely with top executives? We're looking for a highly organized, proactive, and trustworthy professional to support our CEO and leadership team. If you're passionate about driving efficiency and making an impact behind the scenes, we'd love to hear from you!

Key Responsibilities

• Manage the CEO's and Principals' calendars, schedules, and meeting priorities to ensure seamless daily operations.

• Coordinate domestic and international business travel, including flights, accommodations, transportation, and expense reimbursements.

• Serve as the primary liaison between the CEO, internal teams, and external stakeholders, including business partners, vendors, and executive guests.

• Prepare meeting agendas, presentations, minutes of meetings, and ensure timely follow-up on action items.

• Handle confidential correspondence, reports, and business documents with the highest level of discretion.

• Maintain and organize executive records, contacts, and important documentation.

• Support cross-functional project coordination and monitor progress to ensure deadlines are achieved.

• Assist with executive administrative and operational tasks as assigned.

• Utilize productivity and AI tools (e.g., Microsoft Office, Google Workspace, Notion, ChatGPT) to enhance workflow efficiency.

• Uphold professionalism, integrity, and confidentiality in all aspects of the role.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, Secretary Studies, or a related field.

• Minimum 10 years of experience as an Executive Assistant, Personal Assistant, or Executive Secretary supporting C-Level executives.

• Proven experience supporting CEOs or senior executives in a dynamic, fast-paced business environment.

• Strong organizational skills with expertise in calendar management, travel coordination, and executive administration.

• Excellent interpersonal and stakeholder management skills, with the ability to communicate effectively across all organizational levels.

• Fluent in both written and spoken English and Bahasa Indonesia.

• Proficient in Microsoft Office, Google Workspace, and digital productivity tools such as Notion and AI platforms (e.g., ChatGPT).

• Strong problem-solving skills with the ability to prioritize multiple tasks and work independently.

• High level of integrity, professionalism, and discretion when handling confidential information.

• Detail-oriented, adaptable, proactive, and able to perform effectively under pressure.