Administrative Specialist/Assistant

• Schedule training sessions and meetings for resident doctors, including monthly meetings
• Prepare and issue necessary memoranda related to training, meetings, and other activities
• Prepare and process RFPFs and Memorandum of Agreement (MOA) for Health Centers and Hospitals related to community services
• Process promotion papers and appointment letters
• Coordinate with the Operations and Logistics teams to request materials and other requirements needed for training
• Maintain comprehensive training records, including photos, patient details, procedures performed, and attending doctors
• Collect, verify, and monitor attendance reports submitted by doctors
• Provide on-site and administrative assistance throughout training activities
• Follow up with resident doctors regarding their online procedures and attendance to ensure compliance and active participation
• Organize and maintain 201 files and other personnel records
• Assist in the evaluation and performance monitoring of doctors
• Update and maintain monitoring reports related to doctors’ performance and activities
• Prepare Certificates of Training (COT) as requested
• Compile and maintain hard copy documentation of relevant records
• Handle communication and provide administrative support to resident doctors

Qualifications:

• Graduate of any four (4) years Bachelor’s degree
• Willing to work on-site
• At least six (6) months to one (1) year relevant work experience in administrative work or any related field
• Organizational Skills
• Communication skills
• Multi-Tasking skills
• Effective office and records management skills
• Flexible and can adopt to constant demands
• Well-equipped in using Microsoft Office applications, Facebook Messenger, Zoom, Gmail, Google calendar, and other administrative platforms