Project Coordinator

Responsibilities

Project Support & Coordination

• Assist the project managers/ project director in the development and maintenance of project schedules, budgets, and documentation

• Coordinate meetings, workshops, and site visits with internal teams, clients, and subcontractors

• Track project progress and ensure timely delivery of milestones and deliverables

Stakeholder Communication

• Serve as a liaison between engineering teams, metro operator clients, third-party suppliers and other project stakeholders

• Prepare and distribute project reports, meeting minutes, and status updates

Documentation & Compliance

• Maintain accurate records of project activities, contracts, and correspondence

• Ensure compliance with company standards, client requirements, and regulatory guidelines

Risk & Issue Management

• Monitor project risks and issues, escalating as needed to ensure resolution

• Support the implementation of mitigation strategies and contingency plans

Process Improvement

• Contribute to continuous improvement initiatives in project delivery and coordination processes

Requirements

• Bachelor’s degree in Engineering, Project Management, Business Administration, or related field

• 2 - 4 years of experience in project coordination, preferably in engineering, infrastructure, or transportation sectors

• Strong organizational and time management skills

• Excellent written and verbal communication in English and Bahasa

• Proficiency in project management tools (e.g., MS Project, Primavera, or equivalent)

• Ability to work independently and collaboratively in a fast-paced environment

• Willingness to travel locally or internationally as required

Good to have

• Experience working in a multi-national or cross-cultural

• PMP/IPMA holder

• Familiar with engineering documentation and metro operations